Receptionist Services (m/f)

Duties

• Welcome guests and greet people who visit the business
• Responsible for ensuring the receipt and routing of company telephone calls and customer service
• Coordinate front-desk activities, including distributing correspondence and redirecting phone calls
• Perform clerical receptionist duties such as filing, photocopying and transcribing
• Ensure general upkeep of the reception area
• Receive, sort and distribute daily mail/deliveries
• Upload letters and correspondences into intranet system
• Provide basic and accurate information in-person and via phone/email to visitors or co – workers
• Monitor the visitor’s logbook
• Update calendars, schedule meetings and ensure the meeting rooms are tidy
• Prepare response to routine correspondence
• Maintain logs of conference room booking and meeting requests
• Temporarily stand in for the duties of the office Admin
• Assistant in case of the Admin. Assistant being absent from work

Requisites

• Minimum High School equivalent
• Minimum of 3 years of relevant Administrative assistance experience in a multi-national company as preference requirement and at least 2 years of experience in Customer Relations, or similar role
  Minimum 3 years’ experience as Receptionist, Front Office Representative or similar role
• Portuguese and English proficiency

Notes

• Only shortlisted applicants will be contacted